Frontiers Retreat
Brussels, October 2023

Dear colleagues,

The fourth edition of the ESACT Frontiers Retreat is taking place 18th to 21st October 2023 in Brussels.

These meetings are dedicated to Early Career Scientists (ECSs) working in the advancing cell technology and related fields. We aim to continue engaging the next generation of ESACT scientists and to encourage those who have not attended previous ESACT meetings to actively participate in this community.

Frontiers Retreats are not classical meetings: they are built on a range of sessions focussed on career and personal development, stimulation of alternative thinking emerging from interaction with peers across a broad range of subject areas and level of experience, and promoting active networking among all participants. They also aim to stimulate scientific discussions and help to bridge the gap between industry and academia.

The Scientific Sessions are an amazing opportunity for ECSs to present their work, with most of the oral presentation slots being reserved for the ECSs selected from the high-quality abstracts submitted. There are also two very engaging poster sessions and there are prizes for both the best oral presentation and the best poster presentation.

The Career and Personal Development Sessions will help you to develop transferrable skills and extend your professional network. Few things are as important for an ECS: take this opportunity build upon your skills and network!

This meeting is open to the entire community, including non-ESACT members.

So, submit your abstract and save the date: 18th – 21st of October 2023.

We look forward to meeting you in Brussels!

Abstract Submission – CLOSED

Although abstract submission is not mandatory to attend the meeting, we encourage you to submit an abstract on original work, to be delivered as either an oral or poster presentation. Please note that having an accepted abstract will be a selection criteria in the case of registration limitations and is also taken into consideration when deciding on allocation of bursaries.

Since this meeting is dedicated to early career scientists, we will also ask you to provide the following information to offer us insights into demographic:

  • Highest academic qualification
  • Current position
  • Affiliation

Note that there are no specific age restrictions to attend but we do recommend that the Retreat is most relevant for those within 8 years of their most recent qualification.

The Abstract Submission form is available below. Submissions for oral presentations will be accepted until July 12th 2023. Submissions for posters presentations will be accepted until August 31st 2023. Successfully submitted abstracts will be acknowledged with an electronic receipt. Abstract acceptance will be notified as soon as possible, usually late August/early September.

Abstract preparation guidelines:

  • Abstracts must be submitted in English (.doc(x) files)
  • Maximum abstract length is 400 words
  • Abstracts should include relevant and detailed information about the work to be presented, divided into the following sections: i) background and novelty; ii) experimental approach; iii) results and discussion.
  • Use our file template to write your abstract and name the file with your name and category code (i.e.: Surname_Forename_CODE) Click here to download our abstract file template.
    • Codes for Categories:
      • VVV tag for “Vaccines and viral vectors”
      • CLDE tag for Cell line development and engineering”
      • PDO tag for “Process development and optimization”
      • NMA tag for “New methods and analytics in cell culture”
      • CTD tag for “Cells for toxicology and drug screening”
      • SCRM tag for “Stem cells & regenerative medicine”
      • DAM tag for “Digitalization and Modeling”
    • Note: If your abstract matches with different categories, please include them all in the file name of your abstract (i.e.: Surname_Forename_CODE1_CODE2) and select the main one from the drop-down menu in the submission form.

Abstracts will be anonymised and reviewed and scored by a Scientific Committee according to their quality and will be proposed for oral or poster presentation in the different scientific sessions.

    Contact Information

    Professional Information


    Abstract Upload (.doc format / 500 words)

    Are you a member of ESACT?

    Would you like to subscribe to the ESACT Newsletter?

    Can we use your contact details to inform you about the status of your abstract submission and send information related to the Frontiers Retreat and other Frontiers activities?

    The 4th ESACT Frontiers Retreat will take place from 18th to 21st October 2023 in Brussels, Belgium. Conference and accommodation will be at the same place for you to make the most of your time to enjoy the sessions, the workshops and to network with your peers.

    Hotel Bedford

    135-137 Rue du Midi

    B-1000 Brussels

    Registration fee (applies to all delegates, irrespective of abstract submission)

    Early Registration – 300 euros: August 1st  to September 30th 2023
    Late Registration – 350 euros: October 1st to October 11th 2023

    The registration fee includes participation in the meeting and social activities as well as hotel accommodation for the nights of  18th, 19th, and 20th of October 2023 in shared room. A single room upgrade will add an additional fee of 150 euros.

      Contact Information

      Registration Details

      Do you authorize ESACT e.V. to use pictures taken during the event where you appear for communication on future ESACT Frontiers event ?

      I hereby authorise ESACT e.V. to use my personal data for the organisation, implementation and communication before, during and after the ESACT Frontiers retreat. My personal data will not be passed on to other organisations or company partners.*

      Gala Dinner Preferences

      Accomodation Information

      All details regarding accommodation reservations will be announced soon.

      For the time being, please indicate below if you accept the included shared double room with the regular registration fee, and specify with whom you want to share a room. Note that upgrading to a single room will have an extra cost of 150 EUR. If the roommate field is not specified, the organization will randomly assign you a same-gender roommate.

      For any additional queries, please contact us at

      NOTE: When submitting the registration form - you aren't redirected to any new page, the form just goes empty again - that's normal, your registration has gone through and you will receive a confirmation e-mail.

      We know meeting fees can be a limitation for ECSs and the ESACT Frontiers team have worked hard to reduce the registration fee as much as possible and include the Retreat program, hotel accommodation, and meals in the fee.

      If the cost remain prohibitive for you, please contact us. The European Society for Animal Cell Technology (ESACT) strives to encourage and facilitate the participation of ECSs in all ESACT-related meetings and events by sponsoring conference bursaries.

      Eligibility criteria

      • Abstract submission is not mandatory but highly encouraged. Applicants with an abstract submission will be prioritized for bursaries.
      • Applicants must be a Ph.D./Master’s student (proof of affiliation will be required) or an early career Post-Doctoral researcher/Industrial Scientist/Engineer within 8 years of their most recent qualification (a copy of a diploma/certificate will be required).
      • A letter of support is also required from an applicants supervisor/manager to qualify the need for a travel bursary.
      • Limited bursaries will be awarded, and the Frontiers team reserves the right to rank bursary applicants according to the scientific quality and relevance of the work to the Advancing Cell Technology field.
      • Bursary applications submitted after the deadline will not be considered. Application deadline: 30thJune 2023

      Application process – CLOSED

      Please email with the following documentation:

      • Proof of affiliation or copy of qualification certificate
      • A letter from your supervisor
      • Details on the travel for which a bursary is requested (predicted transport costs, number of extra hotel nights required, if any, etc)

      Previous Frontiers Retreats

      • 1st ESACT Frontiers Retreat took place in Lyon from the 20th to 22nd October 2016

      Check out the video –> 1st ESACT Frontiers Retreat Lyon

      • 2nd ESACT Frontiers Retreat was held in Zagreb from the 17th to the 19th of October 2018.
      • 3rd ESACT Frontiers Retreat was held in Vienna from the 26th to the 29th of October 2022.