Terms and Conditions
The following provisions govern the use of the ESACT Website by ESACT members, interested parties and visitors. Users agree to the following by entering this site:
The entire contents and design of ESACT’s Website are protected under international and US copyrights. Posted material may be used freely for personal, research, scientific, and/or information purposes only. All images, coding and data within the ESACT web site are copyright ESACT. Images showing laboratory equipment are copyright of Max Planck Institute for Dynamics of Complex Technical Systems, Bioprocess Engineering Group, Udo Reichl, photographer S. Ehl and S. Döring. No data can be used from this site without the express permission of ESACT.
WARRANTY LIMITATIONS. (i) ESACT IS PROVIDED ON AN “AS IS” BASIS, WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF TITLE, OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE; (ii) THE USE OF ESACT IS AT YOUR OWN RISK; (iii) ACCESS TO ESACT MAY BE INTERRUPTED AND MAY NOT BE ERROR FREE; AND (iv) NEITHER ESACT, NOR ANYONE ELSE INVOLVED IN CREATING, PRODUCING OR DELIVERING ESACT OR THE MATERIALS CONTAINED THEREIN, SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES ARISING OUT OF YOUR USE OF OR INABILITY TO USE ESACT.
ESACT collects, manages and process your details itself. We have a data protection regime in place to oversee the effective and secure processing of your personal data.
1. What information do we collect?
We will not collect any personal data from you that we do not need. The information we collect from ESACT members or participants of our activites may include name, business address, email address, telephone number, contact/invoice address, VAT number and any communication preferences.
Your areas of speciality
We may also ask you to indicate your areas of speciality. This is for ESACT information and interest only, and we may use it, for example, to invite you to a specific scientific activity of ESACT itself (meetings or courses) or provide you similar information of ESACT partners.
We always aim to improve the services we offer. As a result, we occasionally canvass our customers using surveys. Participation in surveys is voluntary, and you are under no obligation to reply to any survey you might receive from us.
We do not handle payments and cannot store credit or debit card data. When you go to checkout (e.g. for your ESACT Membership), you will either be able to pay directly by bank transfer, or via an official authorised payment processing system (such as PayPal).
2. Why do we need your data?
The main purposes for which we collect and process your details are to
- process any orders you make (such as event bookings or membership purchases)
- provide the service or information you have requested (such as conference registration or abstract submission)
- gather feedback.
3. What we would also like to do with your data
If you agree, we will email you with information about ESACT’s events, activities and memberships, and occasionally other related activities or information we think may be of interest to you.
Once you have provided your express consent for us to contact you on behalf of ESACT, or on behalf of other organisations, there are a number of methods available to you to change your preferences, like by
- clicking the ‘unsubscribe’ link in any promotional email you receive from us
- by contacting us at firstname.lastname@example.org
4. How long do we store your data
Your personal profile will be deleted from our membership management system if your online account has been inactive for 3 years. Although your information may still be stored in archived materials.
We remind you that you have a right to have your personal information deleted at any time.
5. Sharing your data
For sending and managing our newsletters we use processors (Mailchimp). These have committed themselves to comply with the applicable data protection regulations. A contract processing contract was concluded in accordance with Art 28 DSGVO.
The data processing takes place on the basis of the legal regulations of the § 96 para 3 TKG as well as of Art 6 para 1 lit a DSGVO (consent).
We may share your personal data:
- We may outsource certain functions when we do not have the in-house capacity required. In such cases (e.g. organisation of ESACT Meetings) we will only use reputable firms and have processes in place to ensure the safe and confidential processing of personal data.
- We may also disclose personal information where required or otherwise permitted by law.
We will not share your data:
- With third-party organisations for marketing purposes (unless you have specifically consented to this).
- Outside of the EU, unless it is done in compliance with European data protection regulations.
Any personal data we share is transferred securely.
Information about data sharing specific to conference and event registration is available to view in the terms and conditions on the event booking page.
6. Accessing your data and your rights
You can access and manage your details via your profile page in your online account. Please help us to keep your information up to date by editing your profile if your personal information changes or if you wish to correct it. If you are unable to do this, please send any requests to correct or complete your personal data to email@example.com.
You have a right to request the following:
- a copy of the information that we hold about you
- to have your personal data erased
- to restrict the use of your personal data (i.e. allowing us to store your personal data but not use it)
- to have your data provided in Excel/CSV format in order to transfer it to another organisation.
Please submit such requests to firstname.lastname@example.org.
7. The website
Traffic patterns/site statistics
We may monitor customer traffic patterns, site usage and related site information in order to optimise your use of the site. We use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do not make any attempt to find out the identities of those visiting our website.
Links to third parties’ sites
If you do not wish to receive cookies from us or any other website, you can turn cookies off on your web browser: please follow your browser provider’s instruction in order to do so. Unfortunately, we cannot accept liability for any malfunctioning of your PC or its installed web browser as a result of any attempt to turn off cookies.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.
8. Queries and complaints
We try to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously.
We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice is intended as a brief and clear overview. We are happy to provide any additional information or explanation needed.
Complaints and enquiries about, or suggestions for improvements to, our data protection processes should be directed to email@example.com.
9. Changes to this policy
10. How to contact us
By email to firstname.lastname@example.org.