Abstract Submission – OPEN

Although abstract submission is not mandatory to attend the meeting, we encourage you to submit an abstract on original work, to be delivered as either an oral or poster presentation. Please note that having an accepted abstract will be a selection criteria in the case of registration limitations and is also taken into consideration when deciding on allocation of bursaries.

Since this meeting is dedicated to early career scientists, we will also ask you to provide the following information to offer us insights into demographic:

• Highest academic qualification
• Current position
• Affiliation

Note that there are no specific age restrictions to attend but we do recommend that the Retreat is most relevant for those within 8 years of their most recent qualification.

The Abstract Submission form is available below. Submissions for oral presentations will be accepted until February 28^th 2025. Submissions for posters presentations will be accepted until March 31^st 2025.

Successfully submitted abstracts will be acknowledged with an electronic receipt. Abstract acceptance will be notified as soon as possible, usually late April/early May.

Abstract preparation guidelines:

• Abstracts must be submitted in English (.doc(x) files)
• Maximum abstract length is 400 words
• Abstracts should include relevant and detailed information about the work to be presented, divided into the following sections: i) background and novelty; ii) experimental approach; iii) results and discussion.
• Use our file templateto write your abstract and name the file with your name and category code (i.e.: Surname_Forename_CODE) Click here to download our abstract file template.
  • Codes for Categories:
    • VVV tag for “Vaccines and viral vectors”
    • CLDE tag for Cell line development and engineering”
    • PDO tag for “Process development and optimization”
    • NMA tag for “New methods and analytics in cell culture”
    • CTD tag for “Cells for toxicology and drug screening”
    • SCRM tag for “Stem cells & regenerative medicine”
    • DAM tag for “Digitalization and Modeling”
  • Note: If your abstract matches with different categories, please include them all in the file name of your abstract (i.e.: Surname_Forename_CODE1_CODE2) and select the main one from the drop-down menu in the submission form.

Abstracts will be anonymised and reviewed and scored by a Scientific Committee according to their quality and will be proposed for oral or poster presentation in the different scientific sessions.

The 5th ESACT Frontiers Retreat will take place from 11^th – 13^th June 2025 in Ljubljana, Slovenia. Conference and accommodation will be at the same place for you to make the most of your time to enjoy the sessions, the workshops and to network with your peers.

Accomodation and Conference Venue:

City Hotel Ljubljana,

Dalmatinova 15,

1000 Ljubljana

Website: https://www.cityhotel.si/

Travel: For more information on how to reach the hotel via public transport or to arrange an airport transfer directly with the hotel please visit the City Hotel website linked below.

https://www.cityhotel.si/how-to-reach-us/

Registration fee (applies to all delegates, irrespective of abstract submission)

Early Registration – 450 Euros: September 1^st 2024 to February 28^th 2025
Late Registration – 500 Euros: March 1^st to May 18^th 2025

The registration fee includes participation in the meeting, coffee breaks, lunches, social activities, as well as, hotel accommodation and breakfast for the nights of 11^th, 12^th and 13^th of June 2025 in shared room. A single room upgrade will add an additional fee of 150 Euros.

Change the Application deadline to 14th February 2025 and put the status as application process is open.